Gathering series Live - how to set up your space
THE POD SYSTEM:
Each person attending your show will need their own ticket, but they can choose to share a socially distanced "pod" with family members, etc. We will keep track of these pods for you and provide you with a complete list of your guests and their pods before your concert.
HOW TO SET UP YOUR SPACE BEFORE YOUR SHOW - 4 STEPS:
You will receive a list of all of your pods and guests, and it will be up to you to create these pods for them before they arrive.
1. Mark out your pods clearly. It's important to make sure that there is 6' of space between pods, and that you create some "podways" for people to be able to access their pods without having to walk through another pod's barrier zone. Hosts have found creative ways of clearly marking out pods and podways ways using spray paint, cones, caution tape, or twine. Got another way to do it? Talk to your RallySound rep and innovate!
2. We've found it best to create one way entrances to and from your concert space to avoid people needing to squeeze by one another on the way into and out of your yard.
3. Assign pods to specific ticket buyers so, for instance, a single person doesn't accidentally take a pod reserved for 2. It's important to have at least 1 person available to greet guests, explain your layout, show them to their pod, and talk them through the process of using the restroom or porta potty, and remind them that whenever they are up and about they are expected to wear their masks.
4. Bathrooms should be equipped with hand sanitizer and disposable towels. It's important to make sure there is a way to come and go without running into other guests, as well as some kind of visual reminder that they need to remain 6 feet apart when waiting in line.
HOW WE CALCULATE PODS AND TICKETING:
Each person who buys a ticket is reserving a 4'x4' space for their chair and personal items. If 2 people reserve a pod together, their space will be 4'x8'. A 3 person pod will be 4'x12', and so on. Each of these pods will include a barrier space, ensuring that there is at least 6' of space between pods.
The challenge is that depending on the size of the groups reserving pods, we will require differing amounts of barrier space to maintain proper social distancing. For instance, 2 single person pods take up more room than 1 double pod, because there is less barrier space needed between guests. In other words, the amount of tickets available will change somewhat throughout the ticket selling process based on the size of groups reserving pods.
We've set up a ticketing system that will subtract the space for each reserved pod (and necessary barrier space) from your total available space so we never have to worry about selling more tickets than your space will allow.
Some ways you could lay out your pods:
(For pods up to 4 people we've found it usually best to plan for people to sit in a row next to each other. With pods of 5 or more you may want to create 2 rows depending on your layout)
1 Person Pod = 4’x4’
2 Person Pod = 4’x8’
3 Person Pod = 4’x12’
4 Person Pod = 4’x16’ or 8'x8'
5 Person Pod = 4’x20’ or a 4'x12' row and a 4'x8' row
6 Person Pod = 4’x24’ row or an 8'x12' box
We've posted a number of videos and pix from past hosts walking you through their systems. These videos will help you begin to visualize how you can set up your own space: Example Page
BE PREPARED TO GET MATHEMATICAL AND SPEND SOME TIME SETTING UP YOUR SPACE IN ADVANCE OF YOUR SHOW...IT WILL TAKE SOME TIME!